What is a Dilapidation Report (Property Condition Report)?
A dilapidation report documents the condition of a property prior to, and after, construction or demolition on an adjoining property. These reports are appropriate for residential, commercial and government properties, as well as infrastructures such as council assets, tunnels, bridges and railways. There is an increasing demand for dilapidation reports as the majority of councils require property inspections to be undertaken as part of their development approval process.
How Do You Obtain a Dilapidation Report?
There are 7 steps that need to be followed in order to get a dilapidation report.
To request a quote the AusDilaps must be contacted. This can be done via phone, e-mail or form via our website. Within 24 hours of receiving the quote, a task is created to complete the quote and send it out. The client must confirm the quote before beginning the next stage of the process. Follow up calls are made to the client if no response made within 7 days. To process to the next stage, the client must send the quote acceptance form.
Access request letters are prepared and posted out for all adjoining properties to the project site. In urgent cases, residents phone numbers are supplied by the developer/project manager so that contact can be made asap. These letters require the occupants to contact AusDilaps to book an inspection date and time prior to a date stated in the letter. A second letter is addressed to the client if no response made within 7 days. A third and final letter is sent via Registered Post. If no response is made, a statement is drawn up for the client/project managers outlining their efforts in gaining entry. This is then passed on to the Council for their records.
Inside the access letters, a request is sent that asks occupants to call and make an appointment to have their properties inspected. However, these inspections are not compulsory. A date and time are organised and an Inspector is assigned to complete the inspection. A final confirmation is confirmed one day prior to inspection.
An inspection is organised and completed. Photography and dictation are used on the subject property. This is where we conduct the property condition report and make record of any dilapidated features.
Property condition reports are sent to the client within three days from the date of inspection. Photographs are merged into our dilapidation reporting software and are uploaded, ready to be typed. The name of the typist is updated on the spreadsheet. It is the typist’s responsibility to ensure the report is completed within the allotted time frame.
CONDITION REPORT TRANSCRIPTION:
The front page of the dilapidation report is a general shot of the property. The first lines of the report must state the address of the property inspected. Damage noted in the report will be visibly highlighted so that the receivers of the report and easily spot out any dilapidated sections of the property. Any restricted noted by the inspectors are noted I the report under the heading. Reports are filed in the Community folder and are Completed/Ready to Send.
CONFIRMATION AND COMPLETION:
Once the property assessment report is finalised and received by the client, the project is completed and arrangements are made for final steps of task completion.